Changelog

• ✓ Keyboard shortcut to toggle the toolbox
• ✓ Clearer button and interaction feedback in places you use often

Alongside larger releases, we’ve shipped a bundle of smaller improvements that add up: faster access to tools you use repeatedly, tighter feedback when you click, and touch-ups to previews and stepped flows.

• Toggle the toolbox with a dedicated shortcut (see Keyboard shortcuts for the current binding)

• Polished button interactions where micro-feedback matters

• Incremental improvements to previews and multistep experiences

• ✓ Safer trust story for anyone cleaning up group structure

Removing a group is a bigger deal than it looks, so we spell it out: the dialog warns you clearly, and fact cards are unlinked as part of the delete so relationships stay consistent.

• Stronger warning copy before a group is removed

• Automatic unlinking of fact cards from the group being deleted

• Fewer orphaned or confusing group memberships after cleanup

Relation types (e.g. dependencies, supports, stores) are now available as columns in the Facts table.

• Added relation type columns to the Facts bootstrap table

• Columns are hidden by default — toggle visibility via the column dropdown

• Only relations for enabled fact card types in your workspace are shown

• ✓ Lazy-loaded panels so views open faster
• ✓ Archive or delete panels from the menu; mapping overlay when placing cards
• ✓ Resize and layout fixes for more predictable panels

Views feel snappier and easier to share: panels load when you need them, presets can be captured as short links, and day-to-day management (archive, delete, mapping topics into a panel) is more explicit.

• View panels use lazy Turbo loading to defer work until a panel is shown

• Table presets can expose a short code for shareable snapshot-style links

• Archive or remove panels from the dropdown; mapping topic cards shows a dedicated overlay

• Sizing, shadows, and resize behaviour refinements for steadier layouts

• ✓ Inline editing on the fact card page and drawer for faster updates
• ✓ Supports inline edits for name, aliases, and definition

You can make quick corrections where you already are: on the fact card itself, and—where enabled—for groups straight from the drawer.

• Fact card page supports inline editing for a smoother update loop

• Group drawers allow inline changes to name, aliases, and definition (subject to LaunchDarkly rollout for your workspace)

• Less context switching between read and edit modes for everyday tweaks

• ✓ Lightbox experience for reviewing library content
• ✓ Stroger template card previews and layout
• ✓ Incremental UX and styling improvements throughout the library

The Content Library is easier to scan and compare: open items in a lightbox, see cleaner previews on cards, and benefit from a round of layout and interaction polish.

A product updates view is now available in the navigation bar so you can stay up to date with new features and improvements.

• Added product update panel to the side navigation

• New entries are highlighted with an unread indicator until viewed

• Curator and admin-only entries are scoped to those roles

• ✓ ServiceNow template group and external template type for integrated content
• ✓ Field and attribute mapping with sync frequency and status in the integration summary
• ✓ External facts surfaced in the topic drawer and on the fact card, with a more dynamic fact card layout

You can bring ServiceNow data into Colloquial with clearer mapping controls and a more predictable experience when fact cards combine internal and external sources.

• Template group — Organise ServiceNow-backed templates alongside your existing library.

• Mapping and sync — Configure field and attribute mappings, set sync frequency, and see sync state in the integration summary so you know when data was last refreshed.

• Where facts appear — External facts show in the topic drawer and on the fact card, so the same relationship context is visible wherever you’re working.

• Licensing — If you’d like to discuss licensing for the ServiceNow integration, please reach out to us and we’ll help you with the right setup for your organisation.

We have removed archived fact cards from API payloads.

Improved Topics import is more user friendly and adds capabilities to fine tune data import.

What is new

1. Create/update: Creates new or updates existing Fact Cards

2. Archive: Archives existing Fact Cards

3. Purge: Permanently deletes existing Fact Cards

4. Skip: Ignores rows during import

5. Add group only: Adds to groups without updating other data

6. Remove group only: Removes from groups without updating other data

7. All data: Updates all Fact Card data (for multi-groupable types)

Where you will see this

Data import capabilities:

• Basic Data: Name, aliases, description

• Groups: Single and multi-group assignments

• Hierarchical Groups: Support for nested group structures (up to 5 levels)

• Assessments: Scale values and numeric responses

• Tags: Multiple tag assignments with automatic creation

• Relationships: Parent-child relationships and partnerships

• Detail Answers: Fact template responses with type validation

Validation system

• Column Headers: Automatic detection and validation

• Data Integrity: Required field validation and type checking

• Import Handler Rules: Validation of handler combinations

• Reference Validation: Ensures referenced entities exist

Error handling

• Row-level Errors: Specific error messages with row numbers

• Validation Errors: Clear descriptions of data issues

• Reference Errors: Missing parent, group, or template errors

• Import Summary: Counts of created and updated records

See the Import Data User Guide (https://help.colloquial.io/article/42-import-data) for further details.

Added a new Recent Activity page that provides visibility into workspace activities and changes.

What is new

Advanced filtering: multiple filter options for targeted activity review.

• Action Type Filter: Filter by different types of actions performed

• Date Range Filter: Filter activities by specific time periods

• Fact Card Type Filter: Filter by specific Fact Card types (Apps, Technologies, and so on)

• User Filter: Filter activities by specific users

Where you will see this

Enhanced visibility for administrators and users, audit trail support, user accountability, and streamlined activity monitoring.

See the Recent Activity Guide (https://help.colloquial.io/article/61-recent-activity) for further details.

View Collections organise and group related views together with management capabilities.

What is new

• Create Collections: Add new view collections with title and description

• Inline Editing: Edit collection titles and descriptions directly on the page

• Drag-and-Drop Sorting: Reorder collection tabs by dragging and dropping

• Draft/Publish Workflow: Collections start as drafts (curators only) and can be published for all users

Technical details

• Supports drag-and-drop reordering with automatic saving

• Integrates with the existing permission system

• Real-time updates without page reloads

Impact

• Improved content organisation and navigation

• Better workflow management with draft and publish states

• Enhanced user control over view organisation

• Streamlined content management processes

See the View Collections Guide (https://help.colloquial.io/article/63-view-collections) for further details.

Tab groups handle cases where there are more tabs than fit in the available space.

What is new

• Smart Overflow: When you have many tabs, excess tabs move into a dropdown menu

• Flexible Layout: Tab bars adapt to different screen sizes and content lengths

• Better Navigation: Access all tabs easily, even with large numbers of options

• Consistent Experience: Tab positions stay stable when switching between tabs

Where you will see this

• Settings Groups: Navigate between configuration types with quick access through the overflow menu

• All Tab Interfaces: Screens with multiple tabs handle overflow consistently

Benefits

• Improved Usability: No cramped or cut-off tabs on smaller screens

• Better Organization: Keep the workspace clean while retaining access to all functionality

• Future-Ready: Add more tab options without cluttering the interface

This helps complex workflows that rely on many tab views, especially for power users managing extensive configurations or datasets.

Stakeholders are now visible in fact card tables for all fact card types except stakeholders themselves.

A guide wizard helps new users get started with Colloquial quickly and confidently.

What is new

The guide wizard provides step-by-step assistance for:

• Initial setup: Configure your workspace and preferences

• First fact cards: Create your initial applications and technologies

• Team collaboration: Invite colleagues and set up permissions

• Best practices: Learn proven approaches for enterprise architecture documentation

• Integration setup: Connect with your existing tools and workflows

Benefits for new users

• Faster onboarding: Reduce time to value from days to hours

• Confidence building: Clear guidance prevents common setup mistakes

• Structured approach: Follow proven methodologies from day one

• Interactive learning: Hands-on experience with real examples

• Progress tracking: See completion status and next recommended steps

How it works

When you first log in, the guide wizard can appear. You can:

• Use the rocket icon in the bottom left to launch at any time

• Follow the complete guided tour for comprehensive setup

• Skip to specific sections based on immediate needs

• Return to the wizard from the help menu

• Access contextual tips throughout your journey

Perfect for teams

The wizard is especially valuable for new team members, pilot projects, enterprise rollouts, and self-service adoption.

This makes Colloquial more accessible and helps every user get productive from day one.

The platform is upgraded to Ruby 3.3 for performance and security improvements.

What is new

Ruby 3.3 improvements that benefit users:

• Performance boost: Up to 15% faster response times across the platform

• Enhanced security: Latest security patches and vulnerability fixes

• Memory optimisation: Reduced memory usage for better scalability

• Improved garbage collection: More efficient memory management

Benefits for users

• Faster page loads when navigating between fact cards and dashboards

• Better reliability during peak usage

• Improved search performance

• Enhanced API responsiveness for connected systems

Technical highlights

• Updated Ruby runtime from 3.2 to 3.3.1

• Compatibility testing across platform features

• Performance benchmarking

• Security audit to validate dependencies

Seamless transition

The upgrade was completed with zero downtime during a scheduled maintenance window. Existing functionality is unchanged; users should see improved performance without action on their part.

Search history makes it easier to revisit recent searches. Your last five search requests are displayed for quick access.

What is new

When you click on the search bar, you will see:

• Recent searches: Your last five search queries below the search input

• Quick access: Click any previous search to run it again instantly

• Privacy-focused: History is stored locally

• Keyboard shortcut: Press `/` from anywhere on the page to focus the search bar

Search history makes navigating Colloquial data more efficient.